Pazy Documentation

GRN Creation API

curl --request POST \
  --url https://api.pazy.io/v1.0/procurement/grn

<?php

$curl = curl_init();

curl_setopt_array($curl, [
  CURLOPT_URL => "https://api.pazy.io/v1.0/procurement/grn",
  CURLOPT_RETURNTRANSFER => true,
  CURLOPT_ENCODING => "",
  CURLOPT_MAXREDIRS => 10,
  CURLOPT_TIMEOUT => 30,
  CURLOPT_HTTP_VERSION => CURL_HTTP_VERSION_1_1,
  CURLOPT_CUSTOMREQUEST => "POST",
]);

$response = curl_exec($curl);
$err = curl_error($curl);

curl_close($curl);

if ($err) {
  echo "cURL Error #:" . $err;
} else {
  echo $response;
}

package main

import (
	"fmt"
	"net/http"
	"io"
)

func main() {

	url := "https://api.pazy.io/v1.0/procurement/grn"

	req, _ := http.NewRequest("POST", url, nil)

	res, _ := http.DefaultClient.Do(req)

	defer res.Body.Close()
	body, _ := io.ReadAll(res.Body)

	fmt.Println(string(body))

}

require 'uri'
require 'net/http'

url = URI("https://api.pazy.io/v1.0/procurement/grn")

http = Net::HTTP.new(url.host, url.port)
http.use_ssl = true

request = Net::HTTP::Post.new(url)

response = http.request(request)
puts response.read_body

GRN Creation API

curl --request POST \
  --url https://api.pazy.io/v1.0/procurement/grn

<?php

$curl = curl_init();

curl_setopt_array($curl, [
  CURLOPT_URL => "https://api.pazy.io/v1.0/procurement/grn",
  CURLOPT_RETURNTRANSFER => true,
  CURLOPT_ENCODING => "",
  CURLOPT_MAXREDIRS => 10,
  CURLOPT_TIMEOUT => 30,
  CURLOPT_HTTP_VERSION => CURL_HTTP_VERSION_1_1,
  CURLOPT_CUSTOMREQUEST => "POST",
]);

$response = curl_exec($curl);
$err = curl_error($curl);

curl_close($curl);

if ($err) {
  echo "cURL Error #:" . $err;
} else {
  echo $response;
}

package main

import (
	"fmt"
	"net/http"
	"io"
)

func main() {

	url := "https://api.pazy.io/v1.0/procurement/grn"

	req, _ := http.NewRequest("POST", url, nil)

	res, _ := http.DefaultClient.Do(req)

	defer res.Body.Close()
	body, _ := io.ReadAll(res.Body)

	fmt.Println(string(body))

}

require 'uri'
require 'net/http'

url = URI("https://api.pazy.io/v1.0/procurement/grn")

http = Net::HTTP.new(url.host, url.port)
http.use_ssl = true

request = Net::HTTP::Post.new(url)

response = http.request(request)
puts response.read_body

Authentication

All requests require an API key in the request headers. Headers:

Authorization: Api-Key YOUR_API_KEY
Content-Type: application/json

Request

Content-Type: application/json

Body Parameters

Parameter	Type	Required	Description
`grnNumber`	string	Yes	GRN number to assign to the document (minimum 1 character)
`lineItems`	array	Yes	List of line items that make up the GRN (minimum 1 item required)
`poId`	string	Yes	Purchase order ID that this GRN is linked to (minimum 1 character)
`receivedDate`	string	Yes	Received date for the GRN in ISO-8601 format (YYYY-MM-DD)
`remark`	string	No	Remark for the GRN (minimum 1 character)
`referenceNo`	string	No	Reference number for the GRN (minimum 1 character)
`description`	string	No	Description for the GRN (minimum 1 character)
`tags`	object	No	Custom fields configured for the organization. Each key is a field slug and each value is an object containing `value`. Supports dropdown, text, date, and numeric fields.

Line Items Object

Each item in the lineItems array must contain the following fields:

Parameter	Type	Required	Description
`quantity`	number	Yes	Quantity received for the line item
`rate`	number	Yes	Unit rate to be applied to the line item
`identifier`	string	Yes	Description of the line item (minimum 1 character)
`tags`	object	No	Line-level custom fields using organization-configured field slugs. Dropdown values are tag IDs; date values use `YYYY-MM-DD`; numeric values are numbers.

Custom Fields

Custom fields are accepted on the GRN and on each line item using the tags object. The API resolves the field type from the organization configuration, so clients only need to send the configured slug and value. To get the slugs and field types available to your organization, call the Tag List API and use each data.tags[].id value as the key in tags. For dropdown fields, use the Tag Detail API with that slug to retrieve valid option IDs.

{
  "tags": {
    "receipt-source": { "value": "Warehouse" },
    "received-value": { "value": 125000.5 }
  },
  "lineItems": [
    {
      "identifier": "SKU-001",
      "quantity": 100,
      "rate": 50,
      "tags": { "warehouse": { "value": "WH-01" } }
    }
  ]
}

Code Examples

curl -X POST https://api.pazy.io/v1.0/procurement/grn \
  -H "Authorization: Api-Key YOUR_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{
    "grnNumber": "GRN-2024-001",
    "poId": "po_identifier",
    "receivedDate": "2024-02-15",
    "description": "Goods receipt for office supplies",
    "remark": "All items received in good condition",
    "referenceNo": "REF-2024-001",
    "lineItems": [
      {
        "identifier": "SKU-001",
        "quantity": 100,
        "rate": 50.00
      },
      {
        "identifier": "SKU-002",
        "quantity": 50,
        "rate": 75.50
      }
    ]
  }'

const response = await fetch('https://api.pazy.io/v1.0/procurement/grn', {
  method: 'POST',
  headers: {
    'Authorization': 'Api-Key YOUR_API_KEY',
    'Content-Type': 'application/json'
  },
  body: JSON.stringify({
    grnNumber: 'GRN-2024-001',
    poId: 'po_identifier',
    receivedDate: '2024-02-15',
    description: 'Goods receipt for office supplies',
    remark: 'All items received in good condition',
    referenceNo: 'REF-2024-001',
    lineItems: [
      {
        identifier: 'SKU-001',
        quantity: 100,
        rate: 50.00
      },
      {
        identifier: 'SKU-002',
        quantity: 50,
        rate: 75.50
      }
    ]
  })
});

const result = await response.json();

import requests

url = "https://api.pazy.io/v1.0/procurement/grn"
headers = {
    "Authorization": "Api-Key YOUR_API_KEY",
    "Content-Type": "application/json"
}

payload = {
    "grnNumber": "GRN-2024-001",
    "poId": "po_identifier",
    "receivedDate": "2024-02-15",
    "description": "Goods receipt for office supplies",
    "remark": "All items received in good condition",
    "referenceNo": "REF-2024-001",
    "lineItems": [
        {
            "identifier": "SKU-001",
            "quantity": 100,
            "rate": 50.00
        },
        {
            "identifier": "SKU-002",
            "quantity": 50,
            "rate": 75.50
        }
    ]
}

response = requests.post(url, headers=headers, json=payload)
result = response.json()

Success Response

HTTP Status: 200 OK Response Fields:

Field	Type	Description
`ok`	boolean	Indicates whether the request was successful
`data`	object	Contains the GRN creation response data
`data.id`	string	Unique identifier for the GRN
`data.grnNumber`	string	GRN number assigned to the document
`data.status`	string	Current status of the GRN

Response Example

{
  "ok": true,
  "data": {
    "id": "grn_identifier",
    "grnNumber": "GRN-2024-001",
    "status": "CREATED"
  }
}

Error Responses

Missing Required Fields

HTTP Status: 400 Bad Request

{
  "ok": false,
  "error": {
    "code": "MISSING_REQUIRED_FIELD",
    "message": "grnNumber is required"
  }
}

HTTP Status: 400 Bad Request

{
  "ok": false,
  "error": {
    "code": "PURCHASE_ORDER_ID_REQUIRED",
    "message": "Purchase order ID required"
  }
}

Invalid Date

HTTP Status: 400 Bad Request

{
  "ok": false,
  "error": {
    "code": "INVALID_DATE",
    "message": "Invalid date"
  }
}

Invalid Expected Delivery Date

HTTP Status: 400 Bad Request

{
  "ok": false,
  "error": {
    "code": "INVALID_EXPECTED_DELIVERY_DATE",
    "message": "Invalid expected delivery date"
  }
}

Invalid Line Items

HTTP Status: 400 Bad Request

{
  "ok": false,
  "error": {
    "code": "VALIDATION_ERROR",
    "message": "Validation failed: /body/lineItems: must NOT have fewer than 1 items"
  }
}

HTTP Status: 400 Bad Request

{
  "ok": false,
  "error": {
    "code": "VALIDATION_ERROR",
    "message": "Validation failed: /body/lineItems/0/quantity: must be number"
  }
}

HTTP Status: 400 Bad Request

{
  "ok": false,
  "error": {
    "code": "VALIDATION_ERROR",
    "message": "Validation failed: /body/lineItems/0/identifier: must NOT have fewer than 1 characters"
  }
}

Purchase Order Not Found

HTTP Status: 404 Not Found

{
  "ok": false,
  "error": {
    "code": "PURCHASE_ORDER_NOT_FOUND",
    "message": "Purchase order not found"
  }
}

GRN Not Found

HTTP Status: 404 Not Found

{
  "ok": false,
  "error": {
    "code": "GRN_NOT_FOUND",
    "message": "GRN not found"
  }
}

Invalid State

HTTP Status: 400 Bad Request

{
  "ok": false,
  "error": {
    "code": "INVALID_STATE",
    "message": "Invalid state"
  }
}

Invalid Matching Type

HTTP Status: 400 Bad Request

{
  "ok": false,
  "error": {
    "code": "INVALID_MATCHING_TYPE",
    "message": "Invalid matching type"
  }
}

Invalid Procurement Type

HTTP Status: 400 Bad Request

{
  "ok": false,
  "error": {
    "code": "INVALID_PROCUREMENT_TYPE",
    "message": "Invalid procurement type"
  }
}

Invalid Source

HTTP Status: 400 Bad Request

{
  "ok": false,
  "error": {
    "code": "INVALID_SOURCE",
    "message": "Invalid source"
  }
}

Invalid Type

HTTP Status: 400 Bad Request

{
  "ok": false,
  "error": {
    "code": "INVALID_TYPE",
    "message": "Invalid type"
  }
}

Invalid GSTIN

HTTP Status: 400 Bad Request

{
  "ok": false,
  "error": {
    "code": "INVALID_GSTIN",
    "message": "Invalid GSTIN"
  }
}

Invalid Currency

HTTP Status: 400 Bad Request

{
  "ok": false,
  "error": {
    "code": "INVALID_CURRENCY",
    "message": "Invalid currency Only INR is supported at the moment"
  }
}

Vendor Not Found

HTTP Status: 404 Not Found

{
  "ok": false,
  "error": {
    "code": "VENDOR_NOT_FOUND",
    "message": "Vendor not found"
  }
}

Authentication Errors

HTTP Status: 401 Unauthorized

{
  "ok": false,
  "error": {
    "code": "MISSING_CREDENTIALS",
    "message": "Missing Credentials"
  }
}

{
  "ok": false,
  "error": {
    "code": "INVALID_API_KEY",
    "message": "Invalid API Key"
  }
}

Permission Errors

HTTP Status: 403 Forbidden

{
  "ok": false,
  "error": {
    "code": "INSUFFICIENT_PERMISSIONS",
    "message": "Permission check failed - PERMISSION_CHECK_FAILED"
  }
}

GRN Creation Errors

HTTP Status: 500 Internal Server Error

{
  "ok": false,
  "error": {
    "code": "PROCUREMENT_CREATION_FAILED",
    "message": "Error creating procurement"
  }
}

Internal Error

HTTP Status: 500 Internal Server Error

{
  "ok": false,
  "error": {
    "code": "INTERNAL_ERROR",
    "message": "Internal error"
  }
}

Best Practices

GRN Creation

Ensure all required fields (grnNumber, lineItems, poId, receivedDate) are provided
Use ISO 8601 date format (YYYY-MM-DD) for the receivedDate field
Provide at least one line item with valid quantity, rate, and identifier values
The poId must reference an existing purchase order in the system
Use description to provide context about the goods received
Include remark for any special notes or conditions about the receipt
Use referenceNo to link the GRN to external reference numbers or documents
Ensure the received date is not in the future and aligns with the purchase order timeline

Line Items

Ensure each line item has a unique identifier that matches the purchase order line items
Use positive numbers for quantity and rate
The quantity received should typically match or be less than the quantity ordered in the purchase order
Verify that line items correspond to the linked purchase order

​Authentication

​Request

​Body Parameters

​Line Items Object

​Custom Fields

​Code Examples

​Success Response

​Response Example

​Error Responses

​Missing Required Fields

​Invalid Date

​Invalid Expected Delivery Date

​Invalid Line Items

​Purchase Order Not Found

​GRN Not Found

​Invalid State

​Invalid Matching Type

​Invalid Procurement Type

​Invalid Source

​Invalid Type

​Invalid GSTIN

​Invalid Currency

​Vendor Not Found

​Authentication Errors

​Permission Errors

​GRN Creation Errors

​Internal Error

​Best Practices

​GRN Creation

​Line Items

Authentication

Request

Body Parameters

Line Items Object

Custom Fields

Code Examples

Success Response

Response Example

Error Responses

Missing Required Fields

Invalid Date

Invalid Expected Delivery Date

Invalid Line Items

Purchase Order Not Found

GRN Not Found

Invalid State

Invalid Matching Type

Invalid Procurement Type

Invalid Source

Invalid Type

Invalid GSTIN

Invalid Currency

Vendor Not Found

Authentication Errors

Permission Errors

GRN Creation Errors

Internal Error

Best Practices

GRN Creation

Line Items